Privacy Policy

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Sahaja Wellness

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Effective Date: December 30, 2025

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Sahaja Wellness is committed to protecting your privacy and safeguarding your personal and health information. This Privacy Policy explains how your information is collected, used, stored, and protected when you engage with our website, services, and forms.

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1. Information We Collect

We may collect personal and health information that you voluntarily provide, including but not limited to:

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• Name, contact details, and date of birth

• Emergency contact information

• Health history and wellness-related information

• Intake forms, consent forms, and session notes

• Appointment and payment-related information

• Website inquiries and communications

 

We collect only the information necessary to provide safe, appropriate, and effective wellness services.

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2. Purpose of Collection

Your information is collected and used for the following purposes:

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• To provide wellness services and support your care

• To understand your needs and preferences

• To communicate with you regarding appointments, services, or updates

• To maintain accurate client records

• To comply with legal, professional, and insurance requirements

 

Your information will not be used for purposes other than those stated without your consent, unless required by law.

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3. Consent

By submitting your information through our website, intake forms, or other communications, you consent to the collection, use, and storage of your information as outlined in this Privacy Policy.

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You may withdraw your consent at any time, subject to legal or professional obligations that require records to be retained.

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4. Data Storage and Retention

Your personal and health information is securely stored in electronic and/or physical formats.

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Client records are retained for a minimum of seven (7) years from the date of your last appointment, or longer if required by law, professional standards, or insurance obligations. After this period, records are securely destroyed or permanently anonymized.

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5. Data Security

Reasonable administrative, technical, and physical safeguards are used to protect your information against loss, theft, unauthorized access, disclosure, copying, or modification. These safeguards may include:

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• Password-protected and access-restricted systems

• Secure digital storage

• Limited access to client records

• Secure disposal of paper and electronic records

 

While no system can guarantee absolute security, care is taken to protect your information in accordance with industry standards.

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6. Use of Third-Party Platforms

Sahaja Wellness may use secure third-party platforms (such as website hosting, online booking, and electronic form services) to collect and store information. These platforms maintain their own privacy and security practices.

 

Only information necessary for the operation of the practice is shared with these providers.

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7. Disclosure of Information

Your personal information is kept confidential and will not be shared without your consent, except in the following circumstances:

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• When required by law

• When there is a risk of serious harm to you or others

• For insurance, legal, or regulatory purposes

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8. Access to Your Information

You have the right to:

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• Request access to your personal information

• Request corrections to inaccurate or incomplete information

• Ask questions about how your information is handled

 

Requests must be made in writing and will be addressed within a reasonable timeframe.

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9. Website Use

Our website may collect limited non-identifying information (such as browser type or general usage data) to improve functionality and user experience. This information does not identify you personally.

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10. Changes to This Privacy Policy

This Privacy Policy may be updated periodically to reflect changes in practices or legal requirements. The most current version will always be available on our website.

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11. Contact Information

If you have questions or concerns about this Privacy Policy or how your information is handled, please contact:

Sahaja Wellness

Email: care@sahajawellness.ca
Website: www.sahajawellness.ca